1. The vendor agrees to set up, operate, and dismantle its booth in the location determined by the organizer and assumes all costs for it. Permitted set-up times are as follows:

 

July 5th Concert: Friday July 4th, 2025 from 8:00 am until 2:00 pm

August 23rd Concert: Friday August 22nd, 2025 from 8:00 am until 2:00 pm

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Booth space will be randomly assigned. Once placed, vendors must remain in position until the day following the end of the festival. Please contact the site coordinator, Brandon Fancie, at 403-304-5023 upon arrival for set-up instructions and concert area access.​ 

2. The vendor agrees to sell the items outlined in the product list, which has been approved by the organizer. All featured products, services, and displayed content must be appropriate for all ages and non-discriminatory.

3. The vendor agrees to operate inside the hours of 6 pm – 11:30 pm on Friday during the event date as specified by the organizer.

4. The vendor agrees to maintain the premises it occupies in a clean and orderly condition. Refuse and other litter on the premises occupied by the vendor shall be removed as soon as practical during each day that the vendor is operating and at the end of each day as required. Pets are not allowed on-site.

5. The vendor must rigorously maintain all Board of Health standards and regulations. Breaches of any health regulations shall result in the immediate expulsion of the vendor, and the organizer will not be required to refund any monies to the vendor. 

6. The vendor will be responsible for obtaining and paying for all necessary permits, licenses, and insurance that may be required. 

7. The vendor shall, upon submitting this application, provide a full product list, a color picture of the booth, and a statement of outside dimensions. 

8. The vendor shall bear full responsibility for its booth and vehicles, and shall park in areas designated by the organizer. There are to be no vehicles inside the concert area at any time or near the entrance during opening hours and all accompanying vehicles must be left in the general parking area. 

9. Without restricting the generality of the foregoing, the vendor shall comply with all County and Provincial regulations together with the organizers’ regulations concerning merchants and concert vendors.

10. In consideration of the right given to it by the organizer to sell products and handmade goods and retain the profits of such sales for its own benefit, the vendor agrees to pay the organizer a vendor fee of $15.00 + GST, sent to payments@hilahayers.com. NOTE: Mobile reception is extremely weak; therefore, cash sales are encouraged.

11. This agreement shall not be assignable by the vendor without the consent in writing of the organizer. The organizer will review all concert vendor applications and decide which ones to accept. Space is extremely limited. 

12. The vendor agrees to collect from patrons and remit to the government the Government Sales Tax (GST) when and where applicable. 

13. The organizer shall provide to the vendor a non-serviced location designated in their sole and unfettered discretion. No internet access or power services are included in your registration. ​Power banks and battery packs are welcome, but generator use is strictly prohibited.

14. The organizer covenants to supply a 10' X 10' space within the market area.